Managing The Inventory

Statutory Requirements and How They Affect Your Case

  • Authority. The primary legal authority governing inventory procedures is found in the Florida Probate Code (Fla.Stat. §733.604), the Florida Probate Rules (Fla.Prob.R. 5.330, 5.340) and Art. X, §4, of the Florida Constitution.
  • Time. Inventories need to be completed and filed within 60 days from the date of Letters of Administration. For a variety of reasons, this deadline can sometimes not be met.
    • Fla.Prob.R. 5.042(b) and 5.340(b) provide for the filing of a Petition to Extend Time for Filing Inventory. This can be accomplished ex parte after notice to the surviving spouse, heirs at law (in intestate estate) or residuary beneficiaries (in a testate estate), and any other person who has requested a copy of the inventory in writing. See Fla.Prob.R. 5.340(b), (d).
  • Content. The inventory is verified and filed by the Personal Representative and it must list the property of the estate, including the decedent’s protected homestead. The property must be described in detail, including the fair market value as of the date of death. Fla.Stat. §733.604(1); Fla.Prob.R. 5.340(a).
  • Valuation. If there is reasonable doubt as to the value of an estate asset, a qualified and disinterested appraiser may be employed to assist the personal representative in ascertaining the fair market value of any asset at the date of the decedent’s death, or any other date that may be appropriate. Fla.Stat. §733.612(19). Potential circumstances which may warrant the employ of an appraiser include:
    • Proof of an asset’s value is required for federal estate tax purposes.
    • Value of estate asset is uncertain
    • There is a dispute regarding value for elective share or any other purpose.
  • Elective estate. The personal representative is responsible for the preparation of an inventory of the property entering into the elective estate if an order determining the surviving spouses has been entered.
  • NOTICE TO CREDITORS, BENEFICIARIES AND STATE AGENCIES—WHAT IS REQUIRED
    • Service. The inventory must be signed personally by the personal representative and served on persons specified in Fla.Prob.R. 5.340(d) including the trustee of the decedent’s revocable trust. The Rule requires service on the Department of Revenue, the surviving spouse, each heir at law in an intestate estate, each residuary beneficiary in a testate estate, and any other interested person who may request it in writing. The Rule requires the personal representative to file proof of such service.
    • Notice. The personal representative is required to notify each beneficiary that the beneficiary has a right to request the personal representative to furnish a written explanation of how the inventory value for an asset distributed or to be distributed to that beneficiary was determined, or if an appraisal was obtained, provide a copy of that appraisal. Residuary beneficiaries or heirs in an intestate estate are entitled to information regarding all inventories assets. Fla.Stat. §733.604(3); Fla.Prob.R. 5.340(e).
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